at Russian
Institute
of Modern
Arbitration
at Russian
Institute
of Modern
Arbitration
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Appendix
Purposes for Data Processing by RIMA
| Purpose for Processing | Categories of Personal Data | Categories of Subjects | Processing Period | Destruction Procedure |
| Ensuring the participation of the subject in events and projects organised by RIMA (including registration, access to the venue, sending information about the event concerned) | · full name;
· email; · other data that the subject considered necessary to provide
|
Attendees of events or projects organised or supported (co-organized) by RIMA | Until the purposes of personal data processing are achieved or until withdrawal of consent | Destruction of data stored in electronic medium; recycling of paper documents |
| Ensuring the participation of the subject as a speaker of the event, including payment or reimbursement of the speaker’s expenses | · full name;
· email; · affiliation and position; · bank details, passport details and TIN (if participation involves remuneration); · other data that the subject considered necessary to provide |
Speakers of events or projects organised or supported (co-organized) by RIMA | Until the purposes of personal data processing are achieved or until withdrawal of consent | Destruction of data stored in electronic medium; recycling of paper documents |
| Responses to requests from subjects, including regarding the functioning of RIMA, projects, administration of arbitration, arbitration clauses
|
· full name;
· email; · affiliation and position; · phone number; · other data that the subject considered necessary to provide |
Subjects who submitted requests to RIMA by email or by filling out web forms on the websites | Until the purposes of personal data processing are achieved or until withdrawal of consent | Destruction of data stored in electronic medium; recycling of paper documents |
| Ensuring the participation of the subject in arbitrations administered by the Russian Arbitration Center | · full name;
· passport details; · date of birth; · email; · phone number; · other data that the subject considered necessary to provide |
Parties to arbitration and their representatives | 10 years after termination of arbitration (the period established by the Arbitration Rules of the Russian Arbitration Center in accordance with Article 39 of the Law on Arbitration) | Destruction of data stored in electronic medium; recycling of paper documents |
| Taking part as an arbitrator in arbitrations administered by the Russian Arbitration Center, including appointment, payment of arbitrator’s fees, attending the hearings | · full name;;
· email; · phone number; · post address; · passport details; · date of birth; · TIN; · bank details; · information about work experience, qualifications and education; · other data that the subject considered necessary to provide |
Arbitrators and former arbitrators in arbitrations administered by the Russian Arbitration Center | 10 years after termination of arbitration (the period established by the Arbitration Rules of the Russian Arbitration Center in accordance with Article 39 of the Law on Arbitration) | Destruction of data stored in electronic medium; recycling of paper documents |
| Enrollment of the subject into the United recommended list of Arbitrators and Databases of Specialists of the Russian Arbitration Center and posting information about the subject on the relevant sections of the website (with restrictions) | · full name;
· date of birth; · email; · phone number; · post address; · information about work experience, qualifications and education; · membership in professional associations; · other data that the subject considered necessary to provide |
Specialist enrolled into the United recommended list of Arbitrators and Databases of Specialists of the Russian Arbitration Center | Until the purposes of personal data processing are achieved or until withdrawal of consent | Destruction of data stored in electronic medium; recycling of paper documents |
| Concluding of contracts | · full name;
· date of birth; · email; · phone number; · bank details; · other data that the subject considered necessary to provide |
Counterparties and their representatives | 3 years after fulfillment of all obligations under the contract | Destruction of data stored in electronic medium; recycling of paper documents |
| Sending newsletters and updates | · full name;
· email; · affiliation and position; · other data that the subject considered necessary to provide |
Subjects who have agreed to receive newsletters | Until the purposes of personal data processing are achieved or until withdrawal of consent | Destruction of data stored in electronic medium; recycling of paper documents |
[1] Not including employees, former employees and their relatives.
